Privacy Policy

Introduction

At Sundry Recruitment, we are committed to protecting the privacy and personal data of our clients, candidates, and website users. This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

By using our services, visiting our website, or providing us with your personal data, you agree to the terms set out in this policy.


1. Information We Collect

We may collect and process the following types of personal data:

  • Personal identification data: Name, date of birth, gender, nationality, and contact details (e.g. address, phone number, email).
  • Professional data: CV, employment history, education, qualifications, and references.
  • Financial information: Bank details, national insurance number, and payment records.
  • Compliance data: Right to work documentation, DBS checks, and proof of identity.
  • Usage data: Information about your visits to our website, including IP address, browser type, pages viewed, and other analytical data.

2. How We Use Your Data

We use your personal information for the following purposes:

  • Recruitment and placement: To match your skills and experience with suitable job opportunities.
  • Communication: To provide updates on job vacancies, applications, and industry news.
  • Compliance: To meet legal and regulatory obligations, such as right to work checks.
  • Payments: To process payments, manage invoices, and fulfil contractual obligations.
  • Improvement of services: To enhance our website, improve user experience, and provide relevant content.
  • Marketing: With your consent, we may send you marketing materials about our services. You can opt out at any time.

3. Legal Basis for Processing

We process your data based on one or more of the following legal grounds:

  • Consent: You have given clear consent for us to process your personal data for specific purposes.
  • Contractual necessity: Processing is necessary for the performance of a contract with you (e.g. employment contract) or to take steps at your request before entering into a contract.
  • Legal obligation: We must process your personal data to comply with legal and regulatory requirements.
  • Legitimate interest: We may process your data when it is in our legitimate interests (e.g. for recruitment, business improvement, or fraud prevention) and these interests are not overridden by your rights.

4. Sharing Your Data

We may share your personal data with:

  • Clients: To present your qualifications and experience for job opportunities.
  • Third-party service providers: Who support our business operations (e.g. payroll providers, IT support, background check agencies).
  • Regulatory authorities: To comply with legal obligations or to protect our rights.
  • Other third parties: Where required by law or with your consent.

We require all third-party service providers to respect the security of your data and to treat it in accordance with the law. We do not allow third-party service providers to use your personal data for their own purposes.


5. Data Security

We implement appropriate technical and organisational measures to ensure your personal data is protected from unauthorised access, loss, or misuse. This includes:

  • Secure storage of physical and electronic records.
  • Encryption and password protection for sensitive data.
  • Regular security audits and staff training to ensure best practices.

While we take every precaution to protect your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but will do everything in our power to protect your personal data.


6. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it, including legal, accounting, or reporting requirements.

We regularly review our data retention periods, and where appropriate, we anonymise or securely delete your data.


7. Your Rights

You have the following rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Request correction of any inaccurate or incomplete data.
  • Erasure: Request deletion of your data where there is no lawful basis for us to continue processing it.
  • Restriction of processing: Request that we limit the processing of your data under certain circumstances.
  • Objection: Object to the processing of your data for marketing purposes or on grounds relating to your specific situation.
  • Data portability: Request that your data be transferred to another organisation in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month, as required by law.


8. Cookies

Our website uses cookies to enhance your user experience and gather analytical data. Cookies are small files stored on your device that track information such as browsing history and preferences. You can manage your cookie preferences in your browser settings.

For more details, please refer to our Cookie Policy.

 


9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in the law or our business practices. Any updates will be posted on our website, and where appropriate, we will notify you directly of significant changes.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Sundry Recruitment
Email: [email protected]

Phone: +44 (0)20 8187 2256
Address: Abbey Avenue,Wembley, London,HA0 1LJ